1. Introduction
This Data Privacy Policy aims to inform users about the organizer’s practices concerning the collection, use, and disclosure of personal information. This applies to all parties involved, including clients using the organizer’s services for event participation. The information collected will be stored on behalf of the host and used strictly as outlined in this policy. The organizer does not engage with third-party services that identify users through their data.
2. Acknowledgement
By using the organizer’s platform, clients acknowledge the collection and processing of their personal information as described in this Privacy Policy. Collected data is used solely for providing and improving services related to the event and will not be shared beyond the scope defined herein.
Registration Data
When registering on the website, we collect your username, email address, and any additional profile details. You may view, modify, or delete your data at any time (except for the username). Website administrators also have access to manage this information.
Collected Personal Data (upon user consent)
- Email address
- Mobile number
- Medical specialty
- Topics of interest
- Place of work
Collected Non-Personal Data
- IP address
- Browser type and plug-ins
- Device type (desktop, tablet, mobile)
- Operating system
- Time zone
- Time of last activity
- Visited pages and session count
Purchase Data
To access support services, users may be required to submit valid Envato/AncoraThemes purchase codes, which are stored alongside account details to facilitate support and product access.
Purpose of Data Collection
Collected data may be used for event operations, fraud prevention, customer support, communication, and performance analytics. During events, it may be used for targeted communications, including emails and push notifications.
Log Data
In the event of system errors, log data may be collected, including IP address, device name, operating system version, app configuration, and timestamps.
Contact Form
Information submitted via the contact form is sent to our company email (hosted by Zoho). Zoho complies with EU/US Privacy Shield standards. Submissions are used for customer support only and are never shared or used for marketing.
Google Analytics
We use Google Analytics for anonymous traffic statistics. No personally identifiable data is stored. Users may opt-out using the official Google Analytics Opt-Out.
Use Cases for Personal Data
- User authentication
- Technical support
- System notifications and updates
- Security monitoring and fraud detection
- User experience customization
- Operational performance and reporting
3. Embedded Content
Pages may include embedded content (e.g., YouTube, Facebook, Twitter) which behave as if you visited the original site. These third parties may track interactions depending on your account status with them.
4. Cookies
This website uses cookies to enhance user experience. You may disable cookies through your browser settings. Necessary cookies include session identifiers and WordPress authentication cookies.
5. Who Has Access to Your Data
Only users with registered accounts have accessible data. Access is restricted to system administrators and authorized support staff.
6. Third-Party Access
Data is not shared except with essential service providers such as:
- Cvent: Used for event registration. No credit card data is stored or shared. Full policy: Cvent Privacy Policy.
7. Google
We may use Google advertising tools in the future, following Google Advertising Principles.
8. Security Measures
SSL/HTTPS is used throughout the website to protect user data. In case of breaches, affected users will be notified, and passwords may be reset if needed.
9. Your Data Rights
You may request a copy or deletion of your data. Data required for account access or legal obligations cannot be deleted unless the account is fully deactivated.
GDPR Compliance
This platform adheres to GDPR regulations for EU residents. Full policy available at the EU GDPR Information Portal.
10. CALOPPA Agreement
Our privacy policy link is visible and accessible. Users will be notified of changes and may request edits via email.
11. Signal Tracking
We honor Do Not Track (DNT) signals and do not use cookies or tracking unless user consent is provided.
12. COPPA Compliance
We do not collect data from users under 18. COPPA policies are followed to ensure children’s online privacy.
13. Fair Information Practices
In case of a breach, users will be notified within 7 business days via the website. Legal recourse and complaint procedures are honored for non-compliance incidents.
14. CAN-SPAM Act
We comply with CAN-SPAM Act by ensuring transparency in email communication. Users may unsubscribe at any time via footer links in emails.
15. Service Providers
We use commercially reasonable security measures to protect data. However, no method is 100% secure. Users acknowledge risks inherent to internet transmission.
Changes to This Policy
This policy may be updated periodically. Changes will be communicated via this page and are effective immediately upon posting.
Commercial Disclaimer
By accessing virtual exhibition spaces or product pages, users acknowledge and accept the disclaimer terms as presented on the event platform.